Secretary I

Definition

Under the direction of an administrator and/or other departmental supervisor, Secretary I performs a variety of responsible secretarial and clerical duties to facilitate program management.

Duties

Serves as a secretary at the district level follows up to ensure that functional deadlines are met confirms appointments, maintains the supervisor's calendarmakes arrangements for meetings and events prepares written materials and documents (brochures, newsletters, correspondence, agendas, minutes, bulletins, reports, etc.) organizes and maintains office records and files compiles information and completes a variety of data-based reports utilizes the computer for word processing, data base, spreadsheet applications, and flyersattends meetings as assigned for the purpose of conveying and/or gathering information, materials and supplies required to perform functions assists other personnel as may be required for the purpose of supporting them in the completion of their work activitiesperforms other related duties as assigned

EMPLOYMENT STANDARDS

Knowledge of

• organization and management of office functions
• modern office methods, procedures, and equipment including computers, filing systems, receptionist and telephone techniques and etiquette, letter/ memo writing, and proofreading
• correct English usage, spelling, grammar, punctuation, and arithmetic
• basic bookkeeping skills

Ability to

• establish and maintain cooperative working relationships
• prepares written correspondence from written or oral instructions
• exercise good judgment including confidentiality
• interpersonal skills using tact, patience, and courtesy
• use effective oral and written skills
• meet schedules and timelines
• work confidentially with discretion
• understand and carry out oral and written instructions
• type at a corrected speed of 50 words per minute

Education and Experience

Any combination equivalent to: graduation from high school and two years of increasingly responsible clerical and/or secretarial experience.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to stand.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will work in an office environment with constant interruptions.

The noise level in the work environment is usually moderate.

Range: 10.0 (8/00)