RECEPTIONIST / OFFICE ASSISTANT

DEFINITION:

With direction, performs routine clerical tasks involving mail, phones, typing and filing; meets and greets visitors and provides routine, factual information upon request.

DUTIES:

Performs a wide variety of clerical work in the Superintendent's department including typing, proofreading, filing, recording information, receiving and routing telephone calls, greeting visitors, providing information on routine, procedural or directional questions; types from rough draft, copy, or notes; uses office machines and equipment; is responsible for distribution of incoming and outgoing mail including use of scales and postage meter; delivers out going mail to U.S. Postal Service daily; maintains District scrapbook; assists in preparation of documents for the Board of Trustees; assists with Board agendas, maintains Board attendance documentation, types memos, letters and requisitions as requested, prepares reports as requested, assists developers and maintains developer agreements, collect fees, and works with escrow companies, collects facilities use forms, and prepares invoice for facilities use, prepares facilities use report; receives and distributes incoming fax messages, distributes Board communications, assists sub caller in providing substitute teacher information to schools; does other related duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of

• modern office procedures, equipment, and complex communication systems
• correct English usage, spelling, grammar, and arithmetic
• forms of correspondence and filing systems

Ability to

• be friendly and helpful to visitors and callers
• perform assigned work with speed and accuracy
• understand and carry out oral and written instructions
• type at a corrected speed of 45 words per minute
• become proficient in using a variety of office equipment
• establish and maintain cooperative working relationships
• use tact, diplomacy, discretion and confidentiality

Experience

• public contact experience
• bilingual (English/Spanish) desirable

Education

• equivalent to completion of twelfth grade
• courses in typing and office procedure desirable

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, sit, and reach with hands and arms. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Range: 9.0 8/4/94