Purchasing Supervisor

DEFINITION:

Under general direction of the Chief Financial Officer, plans, coordinates and manages the purchasing and warehousing functions of the District; coordinates and supervises the work of the publication specialist, purchases high quality supplies, materials and equipment in accordance with informal and formal bidding procedures; prepares specifications and contracts for services/supplies; trains and evaluates the performance of assigned personnel and performs other related work as required.

DUTIES:

Plans, organizes, coordinates and supervises the activities and operations of the purchasing/warehouse/print shop operations including the procurement of supplies, materials, equipment and services, central receiving inventory control, stores and warehousing/distribution activities; coordinates and prepares specifications, requests for proposals, bids and quotations for a variety of purchases in accordance with informal and formal bidding procedures; analyzes bids or quotations received; may write contracts for services or supplies; recommends awarding of contracts or placing of purchase orders; conducts inquiries, interviews vendors and analyzes prices and market trends to establish and maintain the best sources of supply; explores alternative sources; prepares purchasing schedule; supervises sale of surplus property and equipment; handles complaints from vendors and departmental representatives; confers with departmental representatives regarding purchasing needs, policies, procedures, and concerns; supervises maintenance of purchase order, warehouse and print shop inventory, and fixed asset systems; may recommend procedures for the evaluation of the quality of supplies and equipment; maintains purchasing records and prepares reports; trains, supervises and evaluates assigned staff, and performs other duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:

• principles and procedures of public purchasing, warehousing and distribution operations
• Education Code, Public Contract Code, and district policies, and other legal requirements for school district purchasing
• public school district purchasing methods, techniques, and practices relating to the preparation of contracts, specifications, and bids
• basic knowledge of automated purchasing and inventory control procedures
• basic construction terminology
• supervisory and management techniques
• office management and record keeping practices

Ability to

• plan, organize and maintain the purchasing, warehouse and print shop operations of the District
• read, interpret and administer the legal requirements of school purchasing
• prepare clear specifications in accordance with established procedures and format
• plan and schedule buying activities for greatest efficiency and service;
• exercise good judgment regarding the appropriate quality and quantity of supplies and equipment;
• prepare specifications and review and anlyze bids;
• keep current on interpretation of codes, laws, safe production and storage criteria, wage scales and other aspects affecting contracts and supplies;
• plan, supervise, and evaluate the work of others
• prepare clear and concise reports
• establish and maintain effective working relationships with those contacted in the course of work
• interact with staff members and vendors
• communicate effectively both orally and in writing

Experience

• five years of increasingly responsible experience in purchasing for a school district, large private business or governmental agency, preferably with supervisory experience
• training in San Diego County Office of Education Purchasing System and procedures

Education

• An Associates level or equivalent with an emphasis in Business or closely related major;
• related work experience may be substituted for education on a year-for-year basis;
• course work in purchasing, accounting or closely related field is highly desirable.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

10/00

Range: Supervisory Salary Schedule.