ACCOUNT CLERK - PURCHASING

DEFINITION:

Under general supervision, performs specialized, responsible clerical work related to the purchase of equipment and supplies.

DUTIES:

Screens requisitions from schools and departments to add or revise data to conform to contract or marketing terminology; may assist with bid process; screens prices (estimated and actual) for budgeting and accounting purposes; prepares and encumbers purchase orders; reviews and files price changes; communicates with vendors to determine costs and purchase terms most advantageous to the District; records partial deliveries and other pertinent information; works with accounts payable clerk to resolve discrepancies in purchase orders and/or invoices; researchs records and prepares answers to inquiries from teachers, vendors and the public; conducts follow-ups on outstanding purchase orders; carries out procedural steps to ensure ordering and delivery of purchases; may prepare Board reports and answer routine correspondence; performs clerical work including data entry, maintains vendor file, types correspondence, receives and sorts mail; perform related duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:

• Modern office methods and procedures, including the preparation of business correspondence, filing and standard office equipment operation
• financial record keeping procedures
• correct English usage, spelling, grammar and punctuation
• basic methods and terminology in purchasing transactions

Ability to

• implement the requirements of the Education Code and other governmental regulations and the methods and procedures used in the purchasing of school district supplies and equipment
• establish and maintain cooperative working relations with others
• make arithmetical calculations with speed and accuracy
• type at a corrected speed of 40 words per minute
• operate a computer terminal
• understand and carry out oral and written directions

Experience:

• two years of increasingly responsible experience in fiscal record keeping or purchasing

Education:

• equivalent to completion of the 12th grade.
• course work in accounting, purchasing, or closely related field desirable

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Range: 11.0 8/4/94