Testing DNA

Second graders extract the DNA from a strawberry

Frequently Asked Questions

Month

Pay Date

 

 

JULY

07/29/2016

AUGUST

08/31/2016

SEPTEMBER

09/30/2016

OCTOBER

10/31/2016

NOVEMBER

11/30/2016

DECEMBER

12/16/2016

JANUARY

01/31/2017

FEBRUARY

02/28/2017

MARCH

03/30/2017

APRIL

04/28/2017

MAY

05/31/2017

JUNE

06/30/2017

Your Employee ID Number is located in the center top section of your paystub. You may also contact Payroll and we will email your ID Number to you.

Follow the instructions on the Peoplesoft Employee Self-Service (ESS): Viewing Your Paycheck Guide from SDCOE.

Most of the time, if you cannot access your online paystub information it’s because your password has expired from non-use. Passwords will typically expire every year.

Call the Payroll Department or email payroll and request that we setup a temporary password for initial access. Once a new temporary password has been setup, you can sign in and update your password to something you are more familiar with. Make sure your pop-up blocker is turned off.

If you remember to set up your profile with challenge questions, you can reset your password as needed.  This information and instructions are also located within Peoplesoft Employee Self-Service (ESS): Viewing Your Paycheck Guide from SDCOE.

FYI: By accessing your online paystub, you also have access to your current year’s W2 information.

 

 

Select this link.  This is a very simple example of the sections of your paystub, and what they mean. 

Any specific questions can be answered by contacting your Payroll Department.

Our Direct Deposit information is shared throughout the SDCOE Peoplesoft community.  If you have a Request for Direct Deposit Authorization on file with any of the multiple school districts within the SDCOE group, then there is no need to resubmit another Request for Direct Deposit.

New Requests – Please fill out your name, last 4 digits of your SS# or your employee ID if known.  Please fill out the District you are working for and the work site or location where you work.  If you have worked for another school district within the SDCOE community, please note that.

Please sign and date. 

Fill in the financial institution (bank info), address of the bank if known.  Fill in the routing number for the bank (you can generally find this information at the bottom of your checks).

You will need to indicate how you want your deposit distributed. 

If you want 100% of your net check deposited into your checking account, please indicate in the Checking shaded area by marking the Net Check box and writing in the Checking Account Number (you can generally find the account number at the bottom of your checks).

If you only want a portion of your net check deposited in to your checking account, please indicate in the Checking shaded area by marking the box below Net Check and indicate on the line the dollar amount you want deposited.  Please write in the Checking Account Number.

If you want 100% of your Net Check deposited into your Savings Account, please indicate in the Savings shaded area by marking the Net Check box and writing in your Savings Account number.  You can generally get this information from your Financial Institution (Bank)

If you only want a portion of your net check deposited into your Savings Account, please indicate in the Savings shaded area by marking the box below Net Check and indicate on the line the dollar amount you want deposited.  Please write in your Savings Account.

Please attach a copy of a VOIDED check or information from your financial institution for supporting documents.

Please forward your Request for Direct Deposit to the Payroll Department for processing.

For auditing purposes, we cannot accept faxed or copied Request for Direct Deposit, these documents must be the originals.

Generally, it takes one pay period to setup your Direct Deposit (example a Request for Deposit received prior to the 10th of the month will be entered and take effect the following pay period).  There will generally be one (1) month of a live check before the Direct Deposit takes effect.

Changing Bank Accounts – This process is the same as New Requests except you will check the box in the middle of the page that says DEPOSIT INSTRUCTIONS                

New ACH Setup - If you need to deposit into more than one Checking or Savings account, please contact Payroll and we will walk you through the process.

Stopping your Direct Deposit – Please fill out the Direct Deposit Authorization form with your name, SS#, District and Work Site. Please sign and date. Under the DEPOSIT INSTRUCTIONS please mark the box ACH Cancellation

Forward the form to Payroll for Processing.

Federal regulations require employers to have on file a current W4 withholding form for each employee, currently employed by an employer operating within the United States of America.

Please fill out the lower portion of page 1 Employee’s Withholding Allowance Certificate.

Please fill out your full name (First and Last), Home Address, City, State and Zip Code.

Please fill in your Social Security Number (Should match your Social Security Card)

If your information has changed (Last Name, address, SS#), please fill out the Change of Information Sheet and forward to Human Resources.

Please fill in your Filing Status (For most employees, should be the same as your tax filing status for your year end tax return.)  For those who claim Married on your year end filing, you can elect to withhold at the Single higher rate if you so desire. Please check with your tax professional for questions regarding Filing Status.

Please indicate the number of Withholding Allowances you claim (For most employees, this should be the same as your tax filing exemptions for your year end return).  There is a little worksheet on the upper part of Page 1 and Page 2, that will help you to determine your withholding allowances. Please check with your tax professional for questions regarding Withholding Allowances.

If you would like to have additional taxes withheld, please indicate that dollar amount on Line Item 6.  Please check with your tax professional for questions regarding Additional Amounts withheld.           

Please sign and date the bottom of the form.

Please forward this original form to the Payroll Department.  If we receive this form by the 10th of the month, the change in withholding will take effect that month’s payroll.

This form only changes the Federal Withholding status.  You will also need to fill out a California Withholding Form DE-4 as well.

 

For the current year’s W2 you can access your W2 information through the online paystub system.             

Follow the instructions on the Peoplesoft Employee Self-Service (ESS): Viewing Your Paycheck Guide from SDCOE.

For prior year’s W2s you will need to fill out a request for copies of W2. Fill out the needed information so that Payroll can forward to SDCOE to request the needed documents. Normally, the copies will be returned to Payroll and Payroll will then notify the employee to either come by the District Office to pick up the copies or to mail them to the employee.

 

 

California regulations require employers to have on file a current DE4 withholding form for each employee, currently employed by an employer operating within the state of California.

Please fill out the upper portion of page 1 Employee’s Withholding Allowance Certificate.

Please fill out your full name (First and Last), Home Address, City, State and Zip Code.

Please fill in your Social Security Number (Should match your Social Security Card)

Please fill in your Filing Status (For most employees, should be the same as your tax filing status for your year end tax return.) For California if both Spouses/Partners work and you file Jointly at the end of the year, you can mark the box SINGLE or MARRIED (with two or more incomes) Please check with your tax professional for questions regarding Filing Status.

Please indicate the number of Withholding Allowances you claim (for most employees, this should be the same as your tax filing exemptions for your year end return). There is a worksheet on Pages 3 and 4 that will help you determine your withholding allowances. Please check with your tax professional for questions regarding Withholding Allowances.

Please sign and date the bottom of the form.

Please forward this original form to the Payroll Department. If we receive this form by the 10th of the month, the change in withholding will take effect that month’s payroll.

This form only changes the California State Withholding status. You will also need to fill out an IRS Federal Withholding Form W4 as well.

 

Encinitas Union School District allows for a payout of excess Vacation time twice a year in January and July.  Vacation payouts are only available to Classified Employees working less than a 12mo contract.

Request for a Vacation Payout forms are due to HR by the 10th of the month prior to anticipated payout (ie. Payouts in January are due by December 10th and Payouts in July are due by June 10th).

Running Vacation Balances are noted at the bottom of your paystub each month.

The Vacation Payout Request Forms are located at each school site and at the District Office.  Fill out the upper part of the form, sign and have your supervisor sign.

Forms are then forwarded, to Human Resources to validate the number of hours requested/available for payout (number of hours may be different than what appears on your paystub).

Once Human Resources has validated the number of hours available to be processed, Human Resources forwards the request to Payroll to process.

Generally, Vacation Payouts will be added to your regular pay in January and will appear as a separate line item labeled (VPO) on your paystub.  Vacation Payouts will be a separate check in July unless you are working any of the summer programs and will appear as a separate line item labeled (VPO) on your check stub.

Encinitas Union School District utilizes the expertise of outside financial consultants to provide employees with the needed insights regarding Financial Market Investments.

For questions regarding starting a new 403B Investment Account, please contact our representative at National Benefit Services (NBS) – Darren Holverson @ (800) 274-0503 Ext 5 or via email FBCSupport@nbsbenefits.com

For questions regarding starting a new 457B Investment Account, please contact our representative at Empower Retirement – Andrew Rizk @ (858) 333-5542 or via email andrew.rizk@empower-retirement.com

For questions regarding starting a new 403B Roth Investment Account, please contact our representative at Empower Retirement – Andrew Rizk @ (858) 333-5542 or via email andrew.rizk@empower-retirement.com

Each of the individuals listed above will assist you in filling out and submitting your new investment request.  The new enrollment forms, will be submitted to the Payroll Office for entry into your payroll deductions.

If you are wanting to make a change to an existing 403b or 457b Account please fill out the Salary Reduction Agreement 403(b) and/or 457(b) form. You will need to fill out the Personal Information section. You will then fill out the Purpose section which indicates to Payroll what changes you would like to make. You can STOP all contributions, Begin contributions after a STOP or Change your future contribution amounts. Each of these actions has an Effective Date associated with them so that Payroll will know when you want the action to take place.

If you have a 457(b) plan, in the Pre-Tax 457(b) row you would indicate the dollar amount of the change you want to make.

If you have a 403(b) plan, in the Pre-Tax 403(b) row you would indicate that you agree to the salary reduction, based upon the changes you are making. You can change the Investment group and the amount you want to invest.

If you have a 403(b) Roth plan you would indicate the dollar amount you are changing your investment to.

Lastly, sign the form and submit to the Payroll Office for processing. Payroll will enter the changes into Peoplesoft and submit the change form to either NBS or Empower.

Contact Information

Department Directory: 760.944.4300 Fax: 760.633.1298