Accounts Payable Frequently Asked Questions
For Employees
Receiving documents are all of the paperwork that comes with your delivered item or service. Documents include packing slips, sales tickets, receipts, and bills of laden.
All receiving documents need to be sent to the Purchasing Assistant after you have verified the items are received and checked off. Please make sure that you sign and date the receiving document before you send it to Purchasing.
All invoices should be billed to the District Office, not to the school site.
Encinitas Union School District
Attn: Accounts Payable
101 S. Rancho Santa Fe Rd.
Encinitas, CA 92024
Upon receipt of an invoice from the vendor or Accounts Payable, verify that all items on the invoice have been received and receiving documents have been sent to the Purchasing Assistant. Once you verify that all information on the invoice is correct, please sign, date, and “okay to pay” the invoice. Return original signed invoice to Accounts Payable.
If the mileage was preapproved by your supervisor before the event, then you will need fill out a mileage reimbursement form and have your supervisor approve it. Once your supervisor has approved the mileage reimbursement, send the form to the district Accountant.
For Vendors
All invoices should be billed to the District Office, not to the school site.
Encinitas Union School District
Attn: Accounts Payable
101 S. Rancho Santa Fe Rd.
Encinitas, CA 92024
We pay invoices within 30 days from the date the invoice was received by Accounts Payable, unless otherwise stated.